Service Administration Assistant
Service Administration Assistant
Date: 8/4/26
Location: Tigard, OR
Wage: $21-$25/hr.
Job Description:
The Service Administration Assistant will primarily support the Dispatchers and Service Technicians with the following tasks:
Communicate with technicians to support their work schedule.
Create, schedule, and coordinate service orders; ensure relevant documentation is saved.
Take incoming customer calls and set up new customers.
Follow up with service technicians to verify job status and get descriptions of work completed.
Research and prepare invoices by verifying costs; invoices must be accurate and detailed.
Submit invoices to customers and ensure customers’ requirements are met.
Code vendor and subcontractor invoices; ensure costs are captured for invoicing.
Process timecards.
Prepare and submit expense reimbursement requests.
Collections: follow up with customers to request updates on past due invoices.
Code gas charges.
Maintain and update customer record manager (CRM) as needed.
Other duties as assigned, including supporting the Service Department.
Skills and Qualifications:
Accounting, communication, and customer service skills required.
Excellent verbal communication skills: ability to articulate information clearly and confidently.
Strong written communication skills: proficiency in writing clear, concise, and grammatically correct emails and messages.
Ability to multi-task in a fast-paced environment.
Organized and detail-oriented.
Knowledge of the industry is recommended but not required.
Computer skills: proficiency in Microsoft Office.
Education and Experience:
Post-secondary degree not required, but studies in accounting, business, finance, or math are preferred.
Benefits Offered:
Medical, Dental, and Vision (employer pays 86% of benefit cost)
EAP Plan
401K with Company Match and profit share (total match of up to 7.5%)
STD, LTD, & Voluntary Life benefits offered
Paid Time off
Paid Holidays
Yearly company sponsored family events
All employees are subject to pre-employment drug screens.
Affirmative Action/EEO statement
As an Affirmative Action, Equal Opportunity Employer, Apollo Mechanical Contractors “Apollo” ensures that no applicant for employment or employee of Apollo is denied equal opportunity because of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability (mental or physical), genetic information, veteran status, or any other characteristic any characteristic of his or her relatives, friends, or associates.
- Department
- PROFESSIONAL/ADMIN
- Role
- Admin
- Locations
- Tigard
About Apollo Mechanical Contractors
Apollo Mechanical Contractors is a Native American-owned business that officially began operations in 1981 under the guidance and vision of owner Bruce Ratchford. Apollo is based in Kennewick, Washington, performing Full Mechanical projects across the United States and around the world. Apollo employs over 3500 people, with annual revenues of over $1 Billion.
Apollo Sheet Metal officially began operations in 1981, building on a vision that originated in the mid-1970s by owner Bruce Ratchford. With a decade of experience and expertise in mechanical design and business management, Mr. Ratchford incorporated Apollo in Richland Washington, to serve the Tri-Cities’ construction needs. Since 1981, Apollo has expanded its market to include locations across the United States and multiple countries.
Apollo has progressively grown larger than its original scope and has expanded its operations to specialize in mechanical construction for correctional facilities, hospitals, laboratories, high tech data centers, schools, and industrial facilities.